What happened to the CCs of Alumni Interview Reports?

So what happened to the copies of the interview reports sent to ASC Chairs and to the ASC Volunteers?

Some history:

Two years ago, we switched to a secure (SSL) receipt of online interview reports to protect the integrity and the confidentiality of these reports. This protection was part of our ongoing efforts to offer the safest and most secure transmission of information for our volunteers and applicants.

One of the holes in our practice was that we continued to send CCs (or copies of these interview reports) via email to our volunteers and chairs. This was not a best practice, and certainly not a secure and safe way to transmit confidential information about applicants to Chicago.

For the academic year 2005-06, I have temporarily discontinued this practice while I explore and then implement a secure and safe means to transmit or provide access to this information once again.

I realize for Chairs that you have depended upon these copies to provide ongoing instruction, advice, and training to your volunteers but potential gains when weighed against the potential exposure was too great to continue our current practice. I know this is important to both ASC Chairs and ASC volunteers and finding a solution remains a high priority of mine, and our work here.

Until then, might I suggest that you ask new ASC volunteers to drop a copy of the their reports in the mail for you to review, or ask them to "talk the report through" with you before submitting the report. Then you will be able to get a feel for the report even before it reaches us.

I hope that this does not feel like one-step forward, two-steps backward.